| Lack of relevant VMMC data tools (client cards, forms, adverse events grading scale, VMMC register, HCT register) |
- Estimate the consumption rate of the various materials and request for them through the IP or district health office
- Keep track of the available stock and ensure that there is enough at all the time
- Get copies of the required tools
- Estimate the amounts required for each and request the health unit management to make copies
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| No designated person for transferring data to the registers from the client forms |
- Bring the health unit records personnel on board
- Identify a member of the team to work closely with the records team to ensure that VMMC data are correctly captured, summarized, and reported on a timely basis
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| Registers and client forms not completely filled (missing weights, blood pressure) due to lack of weighing scale, blood pressure cuff, and pulse oximeter |
- Introduce a data quality assessment system within the client flow
- As the client moves through the various service points, staff at these points cross check the completeness and correctness of data captured at the previous service points
- Decide not to circumcise any client whose form is incomplete
- Include a records officer on the team and assign them specific roles including crosschecking for completeness of the register
- Identify the missing equipment and request the IP to provide them
- Develop a list of roles and responsibilities and assign the counselor the role of obtaining and documenting the client’s demographics and the circumciser the role of verifying the completeness of the forms
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| VMMC client forms not well kept; data not correctly summarized, reported, and filed |
- Get copies of monthly summary forms
- Acquire box files/folders to keep the client forms, according to follow-up or referral (for example, create a folder for clients who are diagnosed with STIs)
- Fill out the monthly summary form at the end of each month
- Submit a copy to higher levels
- Identify the stationery requirements and request from the health unit or IP
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